1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor JoAnn Thompson, God’s Gathering Place. 4. Citizens to be heard.
City Council Announcements and Proclamations. • Northeast Oklahoma Crime Stoppers Month September 2018 • Mental Illness Awareness Week October 7-13, 2018 • Family Promise Week October 21-27, 2018
Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Board of Adjustment • One opening on the Construction and Fire Codes Appeals Board • One opening on the Park Board • Three openings on the Transportation Committee • Two openings on the White Rose Cemetery Board
Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of September 4, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. The reappointment of Susan Rhodes for a second term to the Bartlesville Library Trust Authority at the recommendation of Vice Mayor Kane. ii. The reappointment of Bruce Kinkade for an additional three years on the Board of Adjustment at the recommendation of Mayor Copeland. d. Approval of Agreements, Contracts and Memorandum of Understanding i. A contract between Bridgeall Libraries and the Bartlesville Public Library for a subscription to their analytical software, CollectionHQ, a software that utilizes an inventory of the library collection to provide predictive analysis; comparing and tracking circulation and the utilization of the library collection. ii. A Memorandum of Understanding providing 2019 Firefighter Insurance Rates for calendar year 2019. iii. An Assignment of Agreement between the City of Bartlesville and Jerry Benedict to transfer and assign from Mr. Benedict to Adams Golf Club, LLC for purpose of providing for the operation of Adams Municipal Golf Course. iv. Amendment No. 4 to the Professional Services Agreement with CEC for Airport Consulting Services. v. Fiscal Year 2018 Audit Consulting Services between Crawford and Associates and the City of Bartlesville to assist with the preparation of annual financial statements and general accounting and advisory assistance. vi. Fiscal Year 2018 Audit Engagement Letter and Fiscal Year 2018 Compilation Engagement Letter between Arledge and Associates and the City of Bartlesville to perform the annual audit. e. Approval of Surplus Property i. Declare surplus City owned property in order to dispose of at public auction. f. Receipt of the Annual Report i. Receipt of the Chickasaw Wastewater Treatment Plant Annual Report. g. Receipt of Financials i. Interim Financial Statements for 12 months ended June 30, 2018. h. Receipt of Bids i. Bid No. 2018-2019-016 Price Road Pavement Rehabilitation
Approval of Resolutions A resolution of the City of Bartlesville giving Shawnee Avenue from 18th Street to Hillcrest Drive the honorary name of “Jim Bohnsack Avenue”.
Discuss and take action to award Bid No. 2018-2019-008 for Gas and Diesel Fuel. Presented by Councilman Dorsey.
Discuss and take action to award Bid No. 2018-2019-010 for four new police pursuit SUV vehicles. Presented by Councilman Curd.
Discuss and take action to award Bid No. 2018-2019-011 for three new police pursuit sedan vehicles. Presented by Councilman Curd.
Discuss and take action to award Bid No. 2018-2019-014 for Bartlesville Municipal Airport, Rehabilitate Runway 17/35 IP project 3-40-0007-012-2018. Presented by Councilman Gentges.
Discuss and take action to award Bid No. 2018-2019-015 for Ruggedized Tablets and Docks for Patrol Cars. Presented by Vice Mayor Kane.
Discuss and take action to award Bid No. 2018-2019-016 for Price Road Pavement Rehabilitation. Presented by Vice Mayor Kane.
Discuss and take action to approve a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2018C to mature each year; fixing the time and place the Bonds are to be sold; designating a paying agent/registrar; approving the preliminary official statement and distribution thereof; ratifying and confirming continuing disclosure policies and procedures; and authorizing the Clerk to give notice of said sale as required by law and fixing other details of the issue. Presented by Jon Wolff, Municipal Finance Services, Inc.
Discuss and take action on Case #PC-18-05-FP an application from Brent Taylor on behalf of Taylor Kimrey LLC for Final Plat approval of an 8.2-acre tract to known as Gramercy 3rd Addition, located south of Stonewall Drive and west of Washington Boulevard, legally described as the S/2 N/2 NE/4 SE/4 of Section 20, T26N, R13E, less the east 240 feet thereof, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development.
Discuss and take action to adopt an ordinance to close Kaw Avenue right-of-way between Blocks 3 and 4 of Lincoln Addition. Presented by Micah Siemers, P.E., Director of Engineering.
Discuss and take action to approve a Consultant Agreement between the City of Bartlesville and Ed Gordon. Presented by Mayor Copeland.
1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor JoAnn Thompson, God’s Gathering Place. 4. Citizens to be heard.
City Council Announcements and Proclamations. • Northeast Oklahoma Crime Stoppers Month September 2018 • Mental Illness Awareness Week October 7-13, 2018 • Family Promise Week October 21-27, 2018
Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Board of Adjustment • One opening on the Construction and Fire Codes Appeals Board • One opening on the Park Board • Three openings on the Transportation Committee • Two openings on the White Rose Cemetery Board
Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of September 4, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. The reappointment of Susan Rhodes for a second term to the Bartlesville Library Trust Authority at the recommendation of Vice Mayor Kane. ii. The reappointment of Bruce Kinkade for an additional three years on the Board of Adjustment at the recommendation of Mayor Copeland. d. Approval of Agreements, Contracts and Memorandum of Understanding i. A contract between Bridgeall Libraries and the Bartlesville Public Library for a subscription to their analytical software, CollectionHQ, a software that utilizes an inventory of the library collection to provide predictive analysis; comparing and tracking circulation and the utilization of the library collection. ii. A Memorandum of Understanding providing 2019 Firefighter Insurance Rates for calendar year 2019. iii. An Assignment of Agreement between the City of Bartlesville and Jerry Benedict to transfer and assign from Mr. Benedict to Adams Golf Club, LLC for purpose of providing for the operation of Adams Municipal Golf Course. iv. Amendment No. 4 to the Professional Services Agreement with CEC for Airport Consulting Services. v. Fiscal Year 2018 Audit Consulting Services between Crawford and Associates and the City of Bartlesville to assist with the preparation of annual financial statements and general accounting and advisory assistance. vi. Fiscal Year 2018 Audit Engagement Letter and Fiscal Year 2018 Compilation Engagement Letter between Arledge and Associates and the City of Bartlesville to perform the annual audit. e. Approval of Surplus Property i. Declare surplus City owned property in order to dispose of at public auction. f. Receipt of the Annual Report i. Receipt of the Chickasaw Wastewater Treatment Plant Annual Report. g. Receipt of Financials i. Interim Financial Statements for 12 months ended June 30, 2018. h. Receipt of Bids i. Bid No. 2018-2019-016 Price Road Pavement Rehabilitation
Approval of Resolutions A resolution of the City of Bartlesville giving Shawnee Avenue from 18th Street to Hillcrest Drive the honorary name of “Jim Bohnsack Avenue”.
Discuss and take action to award Bid No. 2018-2019-008 for Gas and Diesel Fuel. Presented by Councilman Dorsey.
Discuss and take action to award Bid No. 2018-2019-010 for four new police pursuit SUV vehicles. Presented by Councilman Curd.
Discuss and take action to award Bid No. 2018-2019-011 for three new police pursuit sedan vehicles. Presented by Councilman Curd.
Discuss and take action to award Bid No. 2018-2019-014 for Bartlesville Municipal Airport, Rehabilitate Runway 17/35 IP project 3-40-0007-012-2018. Presented by Councilman Gentges.
Discuss and take action to award Bid No. 2018-2019-015 for Ruggedized Tablets and Docks for Patrol Cars. Presented by Vice Mayor Kane.
Discuss and take action to award Bid No. 2018-2019-016 for Price Road Pavement Rehabilitation. Presented by Vice Mayor Kane.
Discuss and take action to approve a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2018C to mature each year; fixing the time and place the Bonds are to be sold; designating a paying agent/registrar; approving the preliminary official statement and distribution thereof; ratifying and confirming continuing disclosure policies and procedures; and authorizing the Clerk to give notice of said sale as required by law and fixing other details of the issue. Presented by Jon Wolff, Municipal Finance Services, Inc.
Discuss and take action on Case #PC-18-05-FP an application from Brent Taylor on behalf of Taylor Kimrey LLC for Final Plat approval of an 8.2-acre tract to known as Gramercy 3rd Addition, located south of Stonewall Drive and west of Washington Boulevard, legally described as the S/2 N/2 NE/4 SE/4 of Section 20, T26N, R13E, less the east 240 feet thereof, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development.
Discuss and take action to adopt an ordinance to close Kaw Avenue right-of-way between Blocks 3 and 4 of Lincoln Addition. Presented by Micah Siemers, P.E., Director of Engineering.
Discuss and take action to approve a Consultant Agreement between the City of Bartlesville and Ed Gordon. Presented by Mayor Copeland.