1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations.
Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Sanitary Sewer Improvement Oversight Committee • One Opening on the Park Board • One opening on the Tree Committee
Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of July 17, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Laura Jensen to a three-year term on the Board of Adjustment at the recommendation of Mayor Copeland. ii. Appointment of Mr. Drew Ewing to a three-year term on the Sewer System Improvement Oversight Committee at the recommendation of Vice Mayor Kane. iii. Appointment of Mr. Mike Goff to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. iv. Reappointment of Mr. Brady Haffner to a three-year term on the Board of Adjustment at the recommendation of Mayor Copeland. v. Reappointment of Mr. Jack Maddux to an additional three year-term on the Park Board at the recommendation of Mayor Copeland. c. Approval of Agreements and Contracts i. Contract Amendment to the E-Media Grant Contract between the Oklahoma Department of Libraries and the Bartlesville Public Library, previously approved by the City Council, providing an additional $15,750 in IMLS monies for the purchase of e-books and audiobook materials for the OKVirtual Library Consortium. ii. Between the Oklahoma Department of libraries and the Bartlesville Public Library Literacy Services for the annual Community Literacy Grant which supplies the majority of funds for the salary of the Literacy Assistant. iii. The Fifth Amendment to the Combined Lease and Operating Agreement for the Bartlesville Municipal Airport between the City of Bartlesville, Oklahoma and ConocoPhillips Company. d. Approval of Resolutions i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2016-2017, appropriating General Obligation Bond Proceeds from the 2017 issuance. e. Receipt of Financials i. Interim Financials for 12 months ended June 30, 2017. f. Receipt of Bids i. Bid No. 2017-2018-004 for Rock Salt ii. Bid No. 2017-2018-005 for Concrete iii. Bid No. 2017-2018-006 for Emulsified Asphaltic Oils iv. Bid No. 2017-2018-007 for Asphaltic Concrete, Aggregate Base & Sand v. Bid No. 2017-2018-008 for Gasoline & Diesel Fuel
Discuss and take action to award Bid No. 2016-2017-042 for One, New Custom 50’ Telescoping Fire Pumper Type Apparatus. Presented by Vice Mayor Kane.
Discuss and take action to award Bid No. 2017-2018-003 for Seven Police Pursuit SUV’s. Presented by Vice Mayor Kane.
Discuss and take action to award Bid No. 2017-2018-004 for Rock Salt. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-005 for Concrete. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-006 for Emulsified Asphaltic Oils. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-007 Part I for Asphaltic Concrete. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-007 Part II for Aggregate Base. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-007 Part III for Dry Sand. Presented by Mayor Copeland.
Canceled, previously scheduled public hearing on Case No. PC-17-08-RZ/PUD/SDP an application from Ambler Architects, on behalf of Casey’s General Store, for approval of a Rezoning from O(Office) and RS-10 (Single Family Residential) to C-3/PUD (Commercial) and Supplemental Designation Planned Unit Development and Site Development Plan, on property located at 1705 SE Madison, legally described as a part of E/2, NE/4, NE/4, NE/4, Section 21, T26N, R13E, Bartlesville, Washington County, Oklahoma. Public hearing to be re-advertised for a new date.
Presentation and discussion of Oklahoma Municipal Assurance Group’s Recognition and Retention Plans for the City of Bartlesville. Presented by Bill Tackett, Chief Risk Officer, Oklahoma Municipal Assurance Group (OMAG).
Discuss and take action on Case No. PC-17-10-FP an application from David Wood on behalf of the Bartlesville Development Authority for approval of a Final Plat of Silver Lake Village, Phase 1, a 12.662 acre tract located on the south side of Adams Boulevard, just east of Silver Lake Road, more particularly located immediately east of Lowe’s Home Center, which is located at 2205 SE Adams Boulevard, said tract also described as beginning at a point which is 859.18 feet east of the Northwest corner of the Northwest quarter of Section 17, Township 26 North, Range 13 East of the Indian Meridian, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development.
18. Discuss and take action on Economic Development Agreement between the City of Bartlesville and the Frank Phillips Foundation, Inc. relating to Frank Phillips Home. Presented by Jerry Maddux, City Attorney. 19. New Business
1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations.
Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Sanitary Sewer Improvement Oversight Committee • One Opening on the Park Board • One opening on the Tree Committee
Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of July 17, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Laura Jensen to a three-year term on the Board of Adjustment at the recommendation of Mayor Copeland. ii. Appointment of Mr. Drew Ewing to a three-year term on the Sewer System Improvement Oversight Committee at the recommendation of Vice Mayor Kane. iii. Appointment of Mr. Mike Goff to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. iv. Reappointment of Mr. Brady Haffner to a three-year term on the Board of Adjustment at the recommendation of Mayor Copeland. v. Reappointment of Mr. Jack Maddux to an additional three year-term on the Park Board at the recommendation of Mayor Copeland. c. Approval of Agreements and Contracts i. Contract Amendment to the E-Media Grant Contract between the Oklahoma Department of Libraries and the Bartlesville Public Library, previously approved by the City Council, providing an additional $15,750 in IMLS monies for the purchase of e-books and audiobook materials for the OKVirtual Library Consortium. ii. Between the Oklahoma Department of libraries and the Bartlesville Public Library Literacy Services for the annual Community Literacy Grant which supplies the majority of funds for the salary of the Literacy Assistant. iii. The Fifth Amendment to the Combined Lease and Operating Agreement for the Bartlesville Municipal Airport between the City of Bartlesville, Oklahoma and ConocoPhillips Company. d. Approval of Resolutions i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2016-2017, appropriating General Obligation Bond Proceeds from the 2017 issuance. e. Receipt of Financials i. Interim Financials for 12 months ended June 30, 2017. f. Receipt of Bids i. Bid No. 2017-2018-004 for Rock Salt ii. Bid No. 2017-2018-005 for Concrete iii. Bid No. 2017-2018-006 for Emulsified Asphaltic Oils iv. Bid No. 2017-2018-007 for Asphaltic Concrete, Aggregate Base & Sand v. Bid No. 2017-2018-008 for Gasoline & Diesel Fuel
Discuss and take action to award Bid No. 2016-2017-042 for One, New Custom 50’ Telescoping Fire Pumper Type Apparatus. Presented by Vice Mayor Kane.
Discuss and take action to award Bid No. 2017-2018-003 for Seven Police Pursuit SUV’s. Presented by Vice Mayor Kane.
Discuss and take action to award Bid No. 2017-2018-004 for Rock Salt. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-005 for Concrete. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-006 for Emulsified Asphaltic Oils. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-007 Part I for Asphaltic Concrete. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-007 Part II for Aggregate Base. Presented by Mayor Copeland.
Discuss and take action to award Bid No. 2017-2018-007 Part III for Dry Sand. Presented by Mayor Copeland.
Canceled, previously scheduled public hearing on Case No. PC-17-08-RZ/PUD/SDP an application from Ambler Architects, on behalf of Casey’s General Store, for approval of a Rezoning from O(Office) and RS-10 (Single Family Residential) to C-3/PUD (Commercial) and Supplemental Designation Planned Unit Development and Site Development Plan, on property located at 1705 SE Madison, legally described as a part of E/2, NE/4, NE/4, NE/4, Section 21, T26N, R13E, Bartlesville, Washington County, Oklahoma. Public hearing to be re-advertised for a new date.
Presentation and discussion of Oklahoma Municipal Assurance Group’s Recognition and Retention Plans for the City of Bartlesville. Presented by Bill Tackett, Chief Risk Officer, Oklahoma Municipal Assurance Group (OMAG).
Discuss and take action on Case No. PC-17-10-FP an application from David Wood on behalf of the Bartlesville Development Authority for approval of a Final Plat of Silver Lake Village, Phase 1, a 12.662 acre tract located on the south side of Adams Boulevard, just east of Silver Lake Road, more particularly located immediately east of Lowe’s Home Center, which is located at 2205 SE Adams Boulevard, said tract also described as beginning at a point which is 859.18 feet east of the Northwest corner of the Northwest quarter of Section 17, Township 26 North, Range 13 East of the Indian Meridian, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development.
18. Discuss and take action on Economic Development Agreement between the City of Bartlesville and the Frank Phillips Foundation, Inc. relating to Frank Phillips Home. Presented by Jerry Maddux, City Attorney. 19. New Business