1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard.
City Council Announcements and Proclamations. Suicide Prevention Week September 4-10, 2016 Crime Stoppers Month September 2016* Constitution Week September 12-18, 2016*
Authorities, Boards, Commissions and Committee Openings One opening on the Ambulance Commission Two openings on the Sanitary Sewer Improvement Oversight Committee One opening on the Tree Committee
Consent Docket a. Approval of Minutes i. Special Meeting Minutes of August 8, 2016. b. Approval of Grants, Contracts, Agreements and Assignments i. Approval of a FY 2015 Literacy Technology Enhancement Grant between the Oklahoma Department of Libraries and the Bartlesville Public Library in the amount of $5,000. ii. Approval of a Contract for the 2017 Health Literacy Grant between the Oklahoma Department of Libraries and the Bartlesville Public Library-Bartlesville Literacy Services in the amount of $4,000. iii. Approval of Amendment No. 2 for the CEC Airport Consultant Contract in the amount of $38,000 for Construction Administration and Inspection Services for the FBO Apron Project and $11,000 to update the City’s DBE Program and Goal specific to the FBO Apron Project. iv. Approval of the US Cellular Contract Renewal between US Cellular and the City of Bartlesville in the amount of $1,586.00 monthly. v. Approval of the Professional Service Contract between the City of Bartlseville and Lerch Bates to develop construction documents and assist with construction administration to modernize the elevators at City Hall in the amount of $20,300. vi. Approval of a Confidentiality Agreement regarding a compliance audit agreement between the City of Bartlesville and RDS aka PRA Government Services, LLC. vii. Approval of Collateral Assignment of TIF Development Incentive by Bartlesville Investment Partners, LLC to Bancfirst, consented to and acknowledged by the City of Bartlesville and the Bartlesville Development Authority.* c. Approval of Resolutions iii. Approval of a resolution accepting a grant offer from the Federal Aviation Administration (FAA) for Airport Improvement Project (AIP 3-40-0007-011-2016) at Bartlesville Municipal Airport for “Reconstructing Apron” and authorizing the Mayor to execute the Grant Agreement and all necessary documents, upon receipt from the FAA. d.Receipt of Bids i. Bid No. 2016-2017-002 for Two Full Size Police Pursuit Vehicles* ii. Bid No. 2015-2016-016 for Parking Enforcement Vehicle (Go-4 or Equal) iii. Bid No. 2016-2017-017 for Two Police Pursuit SUV Vehicles iv. Bid No. 2016-2017-018 for Reconstruct Apron AIP Project 3-40-0007-011-2016 v. Bid No. 2016-2017-021 for a Trim Mower for Adams Municipal Golf Course.
i. Approval of a resolution stating the City of Bartlesville’s official position with regards to the future of the existing State Highway 123 Bridge over the Caney River. ii. Approval of a resolution stating the City of Bartlesville’s preference with regards to the future alignment of Highway 123 Bridge over the Caney River.
Discuss and take action to award Bid No. 2015-2016-026R for the Johnstone Pavilion Phase II Restroom. Presented by Mr. Kane.
Discuss and take action to award Bid No. 2016-2017-002 for two full size police pursuit vehicles. Presented by Vice Mayor Copeland.*
Discuss and take action to award Bid No. 2016-2017-003 for the Price Fields Phase II Renovation. Presented by Vice Mayor Dale Copeland.
Discuss and take action to award Bid No. 2016-2017-014 for Sodium Permanganate. Presented by Dr. Callahan.
Discuss and take action to award Bid No. 2016-2017-015 for One (1) New 1 ton (11,500 GVWR), 4x4 (single rear wheels), crew cab, pick-up truck standard box length with a 6.2L V-8 gasoline engine for the Fire Department. Presented by Vice Mayor Copeland.
Discuss and take action to award Bid No. 2016-2017-017 for Two Police Pursuit SUV Vehicles. Presented by Vice Mayor Copeland.
Discuss and take action to award Bid. No. 2016-2017-021 for a Trim Mower for Adams Municipal Golf Course. Presented by Vice Mayor Copeland.
A public hearing, discussion and action on a request from Jerry Reed to close a portion of a 20’ drainage easement located at 4140 SE Adams Road. Presented by Micah Siemers, P.E., Director of Engineering.
A public hearing, discussion and action on a request from Matt Christensen on behalf of Bartlesville Investment Partners, LLC to close portions of two sanitary sewer easements located at the southeast corner of Adams Boulevard and Silver Lake Road. Presented by Micah Siemers, P.E., Director of Engineering.
Discuss and take action to approve an Agreement for Fiscal Year 2016-2017 between the City of Bartlesville and the Bartlesville Professional Fire Fighters, Local 200, Bargaining Agent of the International Association of the Fire Fighters. Presented by Jerry Maddux, City Attorney.
Discuss and take action to approve an Agreement for Fiscal Year 2016-2017 between the City of Bartlesville and the Fraternal Order of Police, Lodge 117. Presented by Jerry Maddux, City Attorney.
Presentation, discussion and approval of FY 2015-2016 End of the Year Financials. Presented by Mike Bailey, Administrative Director and CFO.
21. City Council Comments and Inquiries. 22. Adjournment. The Amended Agenda was received and filed in the Office of the City Clerk at 10:00 a.m. on Friday, Septemeber 2, 2016 and posted in prominent public view at City Hall at 5 p.m. same day.
1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard.
City Council Announcements and Proclamations. Suicide Prevention Week September 4-10, 2016 Crime Stoppers Month September 2016* Constitution Week September 12-18, 2016*
Authorities, Boards, Commissions and Committee Openings One opening on the Ambulance Commission Two openings on the Sanitary Sewer Improvement Oversight Committee One opening on the Tree Committee
Consent Docket a. Approval of Minutes i. Special Meeting Minutes of August 8, 2016. b. Approval of Grants, Contracts, Agreements and Assignments i. Approval of a FY 2015 Literacy Technology Enhancement Grant between the Oklahoma Department of Libraries and the Bartlesville Public Library in the amount of $5,000. ii. Approval of a Contract for the 2017 Health Literacy Grant between the Oklahoma Department of Libraries and the Bartlesville Public Library-Bartlesville Literacy Services in the amount of $4,000. iii. Approval of Amendment No. 2 for the CEC Airport Consultant Contract in the amount of $38,000 for Construction Administration and Inspection Services for the FBO Apron Project and $11,000 to update the City’s DBE Program and Goal specific to the FBO Apron Project. iv. Approval of the US Cellular Contract Renewal between US Cellular and the City of Bartlesville in the amount of $1,586.00 monthly. v. Approval of the Professional Service Contract between the City of Bartlseville and Lerch Bates to develop construction documents and assist with construction administration to modernize the elevators at City Hall in the amount of $20,300. vi. Approval of a Confidentiality Agreement regarding a compliance audit agreement between the City of Bartlesville and RDS aka PRA Government Services, LLC. vii. Approval of Collateral Assignment of TIF Development Incentive by Bartlesville Investment Partners, LLC to Bancfirst, consented to and acknowledged by the City of Bartlesville and the Bartlesville Development Authority.* c. Approval of Resolutions iii. Approval of a resolution accepting a grant offer from the Federal Aviation Administration (FAA) for Airport Improvement Project (AIP 3-40-0007-011-2016) at Bartlesville Municipal Airport for “Reconstructing Apron” and authorizing the Mayor to execute the Grant Agreement and all necessary documents, upon receipt from the FAA. d.Receipt of Bids i. Bid No. 2016-2017-002 for Two Full Size Police Pursuit Vehicles* ii. Bid No. 2015-2016-016 for Parking Enforcement Vehicle (Go-4 or Equal) iii. Bid No. 2016-2017-017 for Two Police Pursuit SUV Vehicles iv. Bid No. 2016-2017-018 for Reconstruct Apron AIP Project 3-40-0007-011-2016 v. Bid No. 2016-2017-021 for a Trim Mower for Adams Municipal Golf Course.
i. Approval of a resolution stating the City of Bartlesville’s official position with regards to the future of the existing State Highway 123 Bridge over the Caney River. ii. Approval of a resolution stating the City of Bartlesville’s preference with regards to the future alignment of Highway 123 Bridge over the Caney River.
Discuss and take action to award Bid No. 2015-2016-026R for the Johnstone Pavilion Phase II Restroom. Presented by Mr. Kane.
Discuss and take action to award Bid No. 2016-2017-002 for two full size police pursuit vehicles. Presented by Vice Mayor Copeland.*
Discuss and take action to award Bid No. 2016-2017-003 for the Price Fields Phase II Renovation. Presented by Vice Mayor Dale Copeland.
Discuss and take action to award Bid No. 2016-2017-014 for Sodium Permanganate. Presented by Dr. Callahan.
Discuss and take action to award Bid No. 2016-2017-015 for One (1) New 1 ton (11,500 GVWR), 4x4 (single rear wheels), crew cab, pick-up truck standard box length with a 6.2L V-8 gasoline engine for the Fire Department. Presented by Vice Mayor Copeland.
Discuss and take action to award Bid No. 2016-2017-017 for Two Police Pursuit SUV Vehicles. Presented by Vice Mayor Copeland.
Discuss and take action to award Bid. No. 2016-2017-021 for a Trim Mower for Adams Municipal Golf Course. Presented by Vice Mayor Copeland.
A public hearing, discussion and action on a request from Jerry Reed to close a portion of a 20’ drainage easement located at 4140 SE Adams Road. Presented by Micah Siemers, P.E., Director of Engineering.
A public hearing, discussion and action on a request from Matt Christensen on behalf of Bartlesville Investment Partners, LLC to close portions of two sanitary sewer easements located at the southeast corner of Adams Boulevard and Silver Lake Road. Presented by Micah Siemers, P.E., Director of Engineering.
Discuss and take action to approve an Agreement for Fiscal Year 2016-2017 between the City of Bartlesville and the Bartlesville Professional Fire Fighters, Local 200, Bargaining Agent of the International Association of the Fire Fighters. Presented by Jerry Maddux, City Attorney.
Discuss and take action to approve an Agreement for Fiscal Year 2016-2017 between the City of Bartlesville and the Fraternal Order of Police, Lodge 117. Presented by Jerry Maddux, City Attorney.
Presentation, discussion and approval of FY 2015-2016 End of the Year Financials. Presented by Mike Bailey, Administrative Director and CFO.
21. City Council Comments and Inquiries. 22. Adjournment. The Amended Agenda was received and filed in the Office of the City Clerk at 10:00 a.m. on Friday, Septemeber 2, 2016 and posted in prominent public view at City Hall at 5 p.m. same day.