1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard.
Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Area History Museum • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • Two openings on the White Rose Cemetery Board
Consent Docket a. Approval of Minutes i. Special Meeting Minutes of May 23, 2016. b. Approval of Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Appointment of Ms. Kay Little to serve on the Community Center Trust Authority to complete an unexpired term, expiring May, 2018 at the recommendation of Vice Mayor Copeland. ii. Ratification of the Bartlesville Redevelopment Trust Authority Trustees terms to be determined (appointed or reappointed as term limits allow) annually in September, at the recommendation of Mayor Gorman. c. Approval of Contracts and Agreements i. Approval of a contract extension with Dewberry Architects for professional services to complete construction services for the Public Safety Complex, at no additional cost to the City, to November 9, 2016. ii. Approval of a professional service contract with Worley Consulting for roadway design for Osage, Rogers, and Spruce in the amount of $8,750.00. iii. Approval of a contract between the Bartlesville Public Library Literacy Services and the Oklahoma Department of Libraries, funds provided by the Immigration and Citizenship Literacy Grant. iv. Approval of a Grant Agreement between the City of Bartlesville and The Bartlesville Community Foundation for a $5000 Grant Award to be used for the construction of a playground at Price Fields Baseball Complex. d. Approval of Change Order i. Approve Change Order #1 to the Wastewater Rehabilitation Phase 1 Project. e. Receipt of Bids i. Bid No. 2015-2016-021R for Library Interior Painting ii. Bid No. 2015-2016-023 for the ERP System
Discuss and take action on approving an Agreement between Independent School District No. 30 of Washington County, Oklahoma and the City of Bartlesville, Bartlesville, Oklahoma to convey Doenges Memorial Stadium to the Bartlesville Public Schools. Presented by Jerry M. Maddux, City Attorney.
A public hearing on and consideration of a request to close a 10’ Utility Easement on the East Side of Lot 53, Replat of Lot 42, Park Hill Addition, located at 222 Parkhill Drive, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering.
Public hearing and action on the resolution adopting the proposed City of Bartlesville Budget for Fiscal Year 2016-2017. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to adopt an ordinance necessary to set the rate structure as directed by the City Council at the May 2, 2016 Council meeting. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to adopt an ordinance necessary to set the amended rates relating to septic haulers as directed by the City Council at the April 18, 2016 Council Meeting. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to adopt an ordinance amending the City of Bartlesville’s deposit policy. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to approve the Capital Improvements Program (CIP) Budget for FY 2016-2017. Presented by Micah Siemers, P.E., Director of Engineering and Terry Lauritsen, Director of Water Utilities.
Discuss and take action to approve a Proposal Review Recommendation for the audit of the City of Bartlesville’s financial statement audit and single audit, if required. Presented by Vice Mayor Copeland.
Discuss and take action on a Citizen Participation Plan for FY 2016 CDBG Small Cities Set-Aside Program. Presented by Lisa Beeman, Director of Community Development.
16. New Business 17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment.
1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard.
Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Area History Museum • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • Two openings on the White Rose Cemetery Board
Consent Docket a. Approval of Minutes i. Special Meeting Minutes of May 23, 2016. b. Approval of Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Appointment of Ms. Kay Little to serve on the Community Center Trust Authority to complete an unexpired term, expiring May, 2018 at the recommendation of Vice Mayor Copeland. ii. Ratification of the Bartlesville Redevelopment Trust Authority Trustees terms to be determined (appointed or reappointed as term limits allow) annually in September, at the recommendation of Mayor Gorman. c. Approval of Contracts and Agreements i. Approval of a contract extension with Dewberry Architects for professional services to complete construction services for the Public Safety Complex, at no additional cost to the City, to November 9, 2016. ii. Approval of a professional service contract with Worley Consulting for roadway design for Osage, Rogers, and Spruce in the amount of $8,750.00. iii. Approval of a contract between the Bartlesville Public Library Literacy Services and the Oklahoma Department of Libraries, funds provided by the Immigration and Citizenship Literacy Grant. iv. Approval of a Grant Agreement between the City of Bartlesville and The Bartlesville Community Foundation for a $5000 Grant Award to be used for the construction of a playground at Price Fields Baseball Complex. d. Approval of Change Order i. Approve Change Order #1 to the Wastewater Rehabilitation Phase 1 Project. e. Receipt of Bids i. Bid No. 2015-2016-021R for Library Interior Painting ii. Bid No. 2015-2016-023 for the ERP System
Discuss and take action on approving an Agreement between Independent School District No. 30 of Washington County, Oklahoma and the City of Bartlesville, Bartlesville, Oklahoma to convey Doenges Memorial Stadium to the Bartlesville Public Schools. Presented by Jerry M. Maddux, City Attorney.
A public hearing on and consideration of a request to close a 10’ Utility Easement on the East Side of Lot 53, Replat of Lot 42, Park Hill Addition, located at 222 Parkhill Drive, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering.
Public hearing and action on the resolution adopting the proposed City of Bartlesville Budget for Fiscal Year 2016-2017. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to adopt an ordinance necessary to set the rate structure as directed by the City Council at the May 2, 2016 Council meeting. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to adopt an ordinance necessary to set the amended rates relating to septic haulers as directed by the City Council at the April 18, 2016 Council Meeting. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to adopt an ordinance amending the City of Bartlesville’s deposit policy. Presented by Mike Bailey, Administrative Director/CFO.
Discuss and take action to approve the Capital Improvements Program (CIP) Budget for FY 2016-2017. Presented by Micah Siemers, P.E., Director of Engineering and Terry Lauritsen, Director of Water Utilities.
Discuss and take action to approve a Proposal Review Recommendation for the audit of the City of Bartlesville’s financial statement audit and single audit, if required. Presented by Vice Mayor Copeland.
Discuss and take action on a Citizen Participation Plan for FY 2016 CDBG Small Cities Set-Aside Program. Presented by Lisa Beeman, Director of Community Development.
16. New Business 17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment.