1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on Visitors, Inc. 6. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of May 18, 2015. b. Approval of Appointment and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Lois Bass to a three year term on the Ambulance Commission at the recommendation of Mayor Gorman. ii. Appointment of Mr. Mike Hall to a three year term on the Adams Municipal Golf Course Operating Committee at the recommendation of Vice Mayor Dale Copeland. c. Approval of Resolution i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2014-2015 appropriating unanticipated revenue for the Debt Service Fund. ii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2014-2015 appropriating unbudgeted insurance proceeds for the General Fund. d. Approval of Agreements and Contracts i. Renewal Agreement between the City of Bartlesville and Independent School District No. 30 dealing with the authority and jurisdiction of ISD#30 to implement and enforce its policies and procedures on the parking areas on the City streets adjacent to the Bartlesville High School. ii. Renewal Agreement between the City of Bartlesville and Independent School District No. 30 dealing with the development, utilization and maintenance of the real estate adjacent to Central Middle School and with the authority and jurisdiction of ISD #30 to implement and enforce its policies and procedures on the said real estate. e. Approval of Grant Opportunities i. A $7,000 grant from EDGE which is a nationwide initiative that was developed to assess and improve the availability in technology in libraries throughout the U.S. ii. A $2,500 grant from the Oklahoma Department of Libraries for funding technology upgrades for literacy services through the State. f. Approval of Interim Financials i. For the eight months ended February 28, 2015 ii. For the nine months ended March 31, 2015 iii. For the ten months ended April 30, 2015 7. A public hearing to consider a request from Randy Weatherly, Ambler Architects, on behalf of Johnson Colonial Properties, LLC, to close a sanitary sewer easement within Lot 2 of the South Town Center Addition. Presented by Terry Lauritsen, Director of Engineering and Water Utilities. 8. A public hearing to consider a request from Randy Weatherly, Ambler Architects, on behalf of Children’s Musical Theatre, to close a portion of Hensley Blvd. adjacent to 101 Wyandotte Ave. Presented by Terry Lauritsen, Director of Engineering and Water Utilities. 9. A public hearing to consider and take action on Case No. PC-15-07-RZ/PUD, an application from Buddy and Kaycee Salyer for approval of a rezoning of a 40-acre tract from RS-7 (Single Family Residential) to RA/PUD (Residential Agricultural/Planned Unit Development), and a Supplemental Designation Planned Unit Development and Site Development Plan, located at 601 NE Madison Boulevard, legally described as SE/4, NE/4, Section 4, Township 26 North, Range 13 East, of the Indian Meridian, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development. 10. Public hearing on the proposed City of Bartlesville Budget for Fiscal Year 2015-2016. Presented by Mike Bailey, Administrative Director/CFO. 11. Discuss and take possible action to approve the resolution adopting the City of Bartlesville Budget for Fiscal Year 2015-2016. Presented by Mike Bailey, Administrative Director/CFO. 12. Discuss and take action to approve the Capital Improvements Program (CIP) Budget for FY 2015-2016. Presented by Terry Lauritsen, Director of Engineering and Water Utilities. 13. Discuss and take action on a Citizen Participation Plan for FY 2015 CDBG Small Cities Set-Aside Program. Presented by Lisa Beeman, Director of Community Development. 14. Review and recommendation for approval of the GFOA proposal to provide services related to the selection of the City’s ERP system. Presented by Mike Bailey, Administrative Director/CFO. 15. New Business. 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment.
1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on Visitors, Inc. 6. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of May 18, 2015. b. Approval of Appointment and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Lois Bass to a three year term on the Ambulance Commission at the recommendation of Mayor Gorman. ii. Appointment of Mr. Mike Hall to a three year term on the Adams Municipal Golf Course Operating Committee at the recommendation of Vice Mayor Dale Copeland. c. Approval of Resolution i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2014-2015 appropriating unanticipated revenue for the Debt Service Fund. ii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2014-2015 appropriating unbudgeted insurance proceeds for the General Fund. d. Approval of Agreements and Contracts i. Renewal Agreement between the City of Bartlesville and Independent School District No. 30 dealing with the authority and jurisdiction of ISD#30 to implement and enforce its policies and procedures on the parking areas on the City streets adjacent to the Bartlesville High School. ii. Renewal Agreement between the City of Bartlesville and Independent School District No. 30 dealing with the development, utilization and maintenance of the real estate adjacent to Central Middle School and with the authority and jurisdiction of ISD #30 to implement and enforce its policies and procedures on the said real estate. e. Approval of Grant Opportunities i. A $7,000 grant from EDGE which is a nationwide initiative that was developed to assess and improve the availability in technology in libraries throughout the U.S. ii. A $2,500 grant from the Oklahoma Department of Libraries for funding technology upgrades for literacy services through the State. f. Approval of Interim Financials i. For the eight months ended February 28, 2015 ii. For the nine months ended March 31, 2015 iii. For the ten months ended April 30, 2015 7. A public hearing to consider a request from Randy Weatherly, Ambler Architects, on behalf of Johnson Colonial Properties, LLC, to close a sanitary sewer easement within Lot 2 of the South Town Center Addition. Presented by Terry Lauritsen, Director of Engineering and Water Utilities. 8. A public hearing to consider a request from Randy Weatherly, Ambler Architects, on behalf of Children’s Musical Theatre, to close a portion of Hensley Blvd. adjacent to 101 Wyandotte Ave. Presented by Terry Lauritsen, Director of Engineering and Water Utilities. 9. A public hearing to consider and take action on Case No. PC-15-07-RZ/PUD, an application from Buddy and Kaycee Salyer for approval of a rezoning of a 40-acre tract from RS-7 (Single Family Residential) to RA/PUD (Residential Agricultural/Planned Unit Development), and a Supplemental Designation Planned Unit Development and Site Development Plan, located at 601 NE Madison Boulevard, legally described as SE/4, NE/4, Section 4, Township 26 North, Range 13 East, of the Indian Meridian, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development. 10. Public hearing on the proposed City of Bartlesville Budget for Fiscal Year 2015-2016. Presented by Mike Bailey, Administrative Director/CFO. 11. Discuss and take possible action to approve the resolution adopting the City of Bartlesville Budget for Fiscal Year 2015-2016. Presented by Mike Bailey, Administrative Director/CFO. 12. Discuss and take action to approve the Capital Improvements Program (CIP) Budget for FY 2015-2016. Presented by Terry Lauritsen, Director of Engineering and Water Utilities. 13. Discuss and take action on a Citizen Participation Plan for FY 2015 CDBG Small Cities Set-Aside Program. Presented by Lisa Beeman, Director of Community Development. 14. Review and recommendation for approval of the GFOA proposal to provide services related to the selection of the City’s ERP system. Presented by Mike Bailey, Administrative Director/CFO. 15. New Business. 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment.