1. Call to Order by Chairman Gorman. 2. Roll Call and Establishment of a Quorum 3. The invocation will be provided by Pastor JoAnn Thompson, God’s Gathering Place. 4. Citizens to be heard. 5. Discuss and take action to approve the minutes of Monday, May 19, 2014. 6. Discuss and take action on the appointment of an auditor for the Bartlesville Education Authority. Presented by Mike Bailey, Administrative Director/CFO. 7. Update on Construction Progress. Presented by Scott Ambler. 8. Consideration and vote to award a contract between BEA and Decker Electric for Scoreboard Relocation in the 9th Grade Center and Classroom Addition Project. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 9. Consideration and vote to assign contract between BEA and Decker Electric to Nabholz Construction Corporation. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 10. Consideration and vote to award a contract between BEA and Murray Womble for Bid Pkg. 10.02-Visual Display Surfaces and Cases (materials only). Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 11. Consideration and vote to assign contract between BEA and Murray Womble to Nabholz Construction Corporation. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 12. Discuss and take action to adopt fiscal year 2014 budget. Presented by Mike Bailey, Administrative Director and CFO. 13. Discuss and take action to adopt fiscal year 2015 budget. Presented by Mike Bailey, Administrative Director and CFO. 14. Adjournment.
1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum.
Authorities, Boards, Commissions and Committee Openings • One opening on the Adams Municipal Golf Course Operating Committee • One opening on the Bartlesville Ambulance Commission • Two openings on the Park Board • Two openings on the Street and Traffic Committee
a. Approval of Minutes i. The Special Meeting Minutes of June 16, 2014. b. Approval of Appointments and Reappointments to Authorities, Boards, Commissions and Committees. i. Reappointment of Ms. Annette Ketchum and Ms. Anne T. Griffin to additional three year terms on the Bartlesville Area History Museum Trust Authority. ii. Reappointment of Mr. Anthoney Towers to the Stadium Operating Committee. c. Receipt of Contracts for the Bartlesville Public Library i. Immigration and Citizenship Literacy Contract for Literacy Services, funding in the amount of $15,000 through the Oklahoma Department of Libraries. ii. Random House speakers Bureau Customer Agreement for speaker’s fee for Roy Blount, Jr., author and featured presenter for the program series, “Bartlesville Reads True Grit” for the Bartlesville Public Library, funding in the amount of $15,000 is provided through the James Page Harshfield Trust. iii. Keleher Billboard Contract for the month of August 2014 for advertising for the Bartlesville Public Library community reading series, “Bartlesville Reads True Grit”, funding in the amount of $2,010 is provided through the James Page Harshfield Trust. iv. Keleher Billboard Annual Contract for the History Museum advertising museum exhibits and related programs, funding in the amount of $6,360 is provided through the Bartlesville Area History Museum Trust Authority. v. Bartlesville Community Center Contract for September 5, 2014 that provides a large meeting space for the author/speaker program featuring Roy Blount, Jr. for the series of programs for “Bartlesville Reads True Grit” for the Bartlesville Public Library, funding in the amount of $1,035 is provided through the James Page Harshfield Trust. d. Receipt of Financials i. For the seven months ended January 31, 2014 ii. For the eight months ended February 28, 2014 iii. For the nine months ended March 31, 2014 iv. For the ten months ended April 30, 2014
Discuss and take action to award Bid No. 2014-2015-001for Water and Wastewater Line Repair Materials. Presented by Vice Mayor Lockin.
Discuss and take action to award Bid No. 2014-2015-002 for Water Treatment Chemicals. Presented by Vice Mayor Lockin.
Discuss and take action to award Bid No. 2014-2015-003 for Seven (7) Full Size Pursuit Vehicles. Presented by Mr. McGrew.
10. Discuss and take action on a motion to receive a resolution adopting recommendations and findings of the Local Development Act Review Committee in regard to the formation of Increment District No. 9, City of Bartlesville, Oklahoma. Presented by Nate Ellis, TIF Counsel. 11. A public hearing to provide information and answer questions regarding a proposal for the creation of Increment District No. 9, City of Bartlesville, Oklahoma. Presented by Nate Ellis, TIF Counsel
12. Discuss and take action on a Citizen Participation Plan for FY 2014 CDBG Small Cities Set-Aside Program. Presented by Natasha Riley, Assistant City Planner. 13. A public hearing for the purpose of obtaining citizen views of CDBG needs and development of activities being proposed for CDBG funding for submission of a FY 2014 CDBG Small Cities Set-Aside Program. Presented by Natasha Riley, Assistant City Planner.
Discuss and take action to amend Section 6 of Ordinance 3289 so that the duration of the apportionment of occupancy taxes set forth in the ordinance matches the duration of apportionment of occupancy taxes set for the in the TIF 8 Project Plan and the Series 2009B Note. Presented by Chris Wilson, Director, Bartlesville Redevelopment Trust Authority.
Discuss and take action on an agreement to amend the amended subdivision agreement for Sebring Ridge Addition, located at the northeast corner of U.S. Highway 75 and Rice Creek Road, concerning completion of public street improvements to Rice Creek Road in conjunction with the construction of Sebring Ridge Second Addition, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Community Development Director.
Discuss and take action to approve the Agreement between the City of Bartlesville, Oklahoma and the Fraternal Order of Police, Lodge 117 for Fiscal Year 2014-2015. Presented by Jerry Maddux, City Attorney
Discuss and take action to approve a resolution giving notice of upcoming election for City Council Representatives for all wards of the City of Bartlesville, Oklahoma. Presented by Jerry Maddux, City Attorney.
18. New Business. 19. City Manager and Staff Reports. 20. City Council Comments and Inquiries. 21. Adjournment
1. Call to Order by Chairman Gorman. 2. Roll Call and Establishment of a Quorum 3. The invocation will be provided by Pastor JoAnn Thompson, God’s Gathering Place. 4. Citizens to be heard. 5. Discuss and take action to approve the minutes of Monday, May 19, 2014. 6. Discuss and take action on the appointment of an auditor for the Bartlesville Education Authority. Presented by Mike Bailey, Administrative Director/CFO. 7. Update on Construction Progress. Presented by Scott Ambler. 8. Consideration and vote to award a contract between BEA and Decker Electric for Scoreboard Relocation in the 9th Grade Center and Classroom Addition Project. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 9. Consideration and vote to assign contract between BEA and Decker Electric to Nabholz Construction Corporation. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 10. Consideration and vote to award a contract between BEA and Murray Womble for Bid Pkg. 10.02-Visual Display Surfaces and Cases (materials only). Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 11. Consideration and vote to assign contract between BEA and Murray Womble to Nabholz Construction Corporation. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 12. Discuss and take action to adopt fiscal year 2014 budget. Presented by Mike Bailey, Administrative Director and CFO. 13. Discuss and take action to adopt fiscal year 2015 budget. Presented by Mike Bailey, Administrative Director and CFO. 14. Adjournment.
1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum.
Authorities, Boards, Commissions and Committee Openings • One opening on the Adams Municipal Golf Course Operating Committee • One opening on the Bartlesville Ambulance Commission • Two openings on the Park Board • Two openings on the Street and Traffic Committee
a. Approval of Minutes i. The Special Meeting Minutes of June 16, 2014. b. Approval of Appointments and Reappointments to Authorities, Boards, Commissions and Committees. i. Reappointment of Ms. Annette Ketchum and Ms. Anne T. Griffin to additional three year terms on the Bartlesville Area History Museum Trust Authority. ii. Reappointment of Mr. Anthoney Towers to the Stadium Operating Committee. c. Receipt of Contracts for the Bartlesville Public Library i. Immigration and Citizenship Literacy Contract for Literacy Services, funding in the amount of $15,000 through the Oklahoma Department of Libraries. ii. Random House speakers Bureau Customer Agreement for speaker’s fee for Roy Blount, Jr., author and featured presenter for the program series, “Bartlesville Reads True Grit” for the Bartlesville Public Library, funding in the amount of $15,000 is provided through the James Page Harshfield Trust. iii. Keleher Billboard Contract for the month of August 2014 for advertising for the Bartlesville Public Library community reading series, “Bartlesville Reads True Grit”, funding in the amount of $2,010 is provided through the James Page Harshfield Trust. iv. Keleher Billboard Annual Contract for the History Museum advertising museum exhibits and related programs, funding in the amount of $6,360 is provided through the Bartlesville Area History Museum Trust Authority. v. Bartlesville Community Center Contract for September 5, 2014 that provides a large meeting space for the author/speaker program featuring Roy Blount, Jr. for the series of programs for “Bartlesville Reads True Grit” for the Bartlesville Public Library, funding in the amount of $1,035 is provided through the James Page Harshfield Trust. d. Receipt of Financials i. For the seven months ended January 31, 2014 ii. For the eight months ended February 28, 2014 iii. For the nine months ended March 31, 2014 iv. For the ten months ended April 30, 2014
Discuss and take action to award Bid No. 2014-2015-001for Water and Wastewater Line Repair Materials. Presented by Vice Mayor Lockin.
Discuss and take action to award Bid No. 2014-2015-002 for Water Treatment Chemicals. Presented by Vice Mayor Lockin.
Discuss and take action to award Bid No. 2014-2015-003 for Seven (7) Full Size Pursuit Vehicles. Presented by Mr. McGrew.
10. Discuss and take action on a motion to receive a resolution adopting recommendations and findings of the Local Development Act Review Committee in regard to the formation of Increment District No. 9, City of Bartlesville, Oklahoma. Presented by Nate Ellis, TIF Counsel. 11. A public hearing to provide information and answer questions regarding a proposal for the creation of Increment District No. 9, City of Bartlesville, Oklahoma. Presented by Nate Ellis, TIF Counsel
12. Discuss and take action on a Citizen Participation Plan for FY 2014 CDBG Small Cities Set-Aside Program. Presented by Natasha Riley, Assistant City Planner. 13. A public hearing for the purpose of obtaining citizen views of CDBG needs and development of activities being proposed for CDBG funding for submission of a FY 2014 CDBG Small Cities Set-Aside Program. Presented by Natasha Riley, Assistant City Planner.
Discuss and take action to amend Section 6 of Ordinance 3289 so that the duration of the apportionment of occupancy taxes set forth in the ordinance matches the duration of apportionment of occupancy taxes set for the in the TIF 8 Project Plan and the Series 2009B Note. Presented by Chris Wilson, Director, Bartlesville Redevelopment Trust Authority.
Discuss and take action on an agreement to amend the amended subdivision agreement for Sebring Ridge Addition, located at the northeast corner of U.S. Highway 75 and Rice Creek Road, concerning completion of public street improvements to Rice Creek Road in conjunction with the construction of Sebring Ridge Second Addition, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Community Development Director.
Discuss and take action to approve the Agreement between the City of Bartlesville, Oklahoma and the Fraternal Order of Police, Lodge 117 for Fiscal Year 2014-2015. Presented by Jerry Maddux, City Attorney
Discuss and take action to approve a resolution giving notice of upcoming election for City Council Representatives for all wards of the City of Bartlesville, Oklahoma. Presented by Jerry Maddux, City Attorney.
18. New Business. 19. City Manager and Staff Reports. 20. City Council Comments and Inquiries. 21. Adjournment